Overview of role
Location: Belfast
Contract: Fixed-Term Contract (6 months)
Hours: 20 hours per week
Closing Date: 20 November 2026
Key Accountabilities
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Provide administrative support to the HR team across the employee lifecycle.
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Maintain accurate employee records and HR systems, ensuring data is up to date.
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Support recruitment activities, including advertising vacancies, arranging interviews, and communicating with candidates.
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Assist with training administration, including booking courses, overseeing training matrix and maintaining training records.
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Monitor absence records and produce reports for managers.
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Support HR projects and initiatives, including development programmes, wellbeing campaigns and employee engagement activities.
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Provide administrative support for disciplinary, grievance, and investigation processes.
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Respond to routine employee and manager queries, escalating where appropriate.
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Work alongside People Services and Hiring Managers to coordinate onboarding and induction activities for new starters.
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Process employee changes such as promotions, transfers, and leavers.
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Support payroll processes by providing accurate employee data and documentation.
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Ensure HR processes comply with employment legislation, company policies, and GDPR requirements.
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Produce regular HR metrics and management information reports.
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Organise meetings, take notes, and maintain confidential HR files.
The Right Person
Essential
- Previous experience in administration ideally within a HR team
- Highly Competent level in Microsoft Office; including Excel, Outlook, PowerPoint and Word
- Highly effective communication skills at all levels
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Proactive and adaptable, with strong organisational skills and a willingness to learn.
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Ability to maintain confidentiality and handle sensitive information professionally.
Desirable
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Educated to degree level in Human Resources (or a related discipline), or currently studying towards a relevant HR qualification.
- Knowledge of SAP