Overview of role

Location: Belfast

Contract: Fixed-Term Contract (6 months)

Hours: 20 hours per week 

Closing Date:  20 November 2026

Key Accountabilities

• Provide administrative support to the HR team across the employee lifecycle.

• Maintain accurate employee records and HR systems, ensuring data is up to date.

• Support recruitment activities, including advertising vacancies, arranging interviews, and communicating with candidates.

• Assist with training administration, including booking courses, overseeing training matrix and maintaining training records.

• Monitor absence records and produce reports for managers.

• Support HR projects and initiatives, including development programmes, wellbeing campaigns and employee engagement activities.

• Provide administrative support for disciplinary, grievance, and investigation processes.

• Respond to routine employee and manager queries, escalating where appropriate.

• Work alongside People Services and Hiring Managers to coordinate onboarding and induction activities for new starters.

• Process employee changes such as promotions, transfers, and leavers.

• Support payroll processes by providing accurate employee data and documentation.

• Ensure HR processes comply with employment legislation, company policies, and GDPR requirements.

• Produce regular HR metrics and management information reports.

• Organise meetings, take notes, and maintain confidential HR files.

The Right Person

Essential

• Previous experience in administration ideally within a HR team
• Highly Competent level in Microsoft Office; including Excel, Outlook, PowerPoint and Word
• Highly effective communication skills at all levels
• Proactive and adaptable, with strong organisational skills and a willingness to learn.
• Ability to maintain confidentiality and handle sensitive information professionally.

Desirable

• Educated to degree level in Human Resources (or a related discipline), or currently studying towards a relevant HR qualification.
• Knowledge of SAP