Overview of role

Role: Site Administration & Facilities Coordinator

Hours: 40 p/week (M-F)

Location: Trafford Park, Manchester

Responsibilities: 

• Documentation Integrity: Maintain accurate, controlled, and auditable documentation to support regulatory compliance and site safety systems.
• Audit Readiness: Ensure the site is consistently prepared for H&S, BRCGS, and corporate audits through complete and accessible evidence.
• Zero Harm: Contribute to the site’s "Zero Harm" goal by ensuring high standards of administrative governance and data integrity
  Wheat & Wheatfeed Coordination: Lead the scheduling and booking of weekly wheat deliveries and wheatfeed collections to ensure consistent raw material flow.
• Weighbridge Operations: Provide daily support to weighbridge functions, ensuring adherence to site procedures and accurate intake/outload recording.
• Stock Management: Perform routine stock reconciliations and maintain accurate records for off-site storage reporting.
• KPI Collation: Coordinate the collection of site-wide performance data across all functions to support leadership reviews.
• Management Accounts: Assist in the production of weekly management accounts and support the investigation of financial variances.
• Training Support: Assist in coordinating site-wide training requirements to ensure compliance and skill development.
• Visitor & Contractor Management: Support site entry procedures, including contractor signing-in, inductions, and site visit coordination.
• Facility Coordination: Oversee the daily site facilities, including vending, catering, and office supplies.
• Occupational Health: Support the coordination of Occupational Health Surveillance for site personnel.
• Volume demand reporting

Key Accountabilities

• Safety Knowledge: Robust understanding of H&S administration, including permits and site safety controls.
• Administrative Experience: Strong administrative experience within a manufacturing or operations environment.
• IT Proficiency: Advanced capability in Excel, Outlook, Word, and ERP/SAP systems.
• Reporting Capability: Competent in data reporting, KPI coordination, and assisting with management accounts.
• Communication: Strong verbal and written communication skills to effectively interface with subcontractors and site teams

The Right Person

Detail-Focused: Highly organized and structured with a focus on data and documentation accuracy.
Agile & Reliable: A calm, consistent, and reliable approach under pressure and when facing changing demands.
Problem Solver: A proactive approach to challenges with sound judgment and follow-through.
Customer-Focused: A service-driven approach to supporting all site functions and visitors.
Growth Mindset: Curious and embraces continuous improvement opportunities.
Ethical & Inclusive: An ethical decision-maker who champions inclusion, diversity, and belonging